What is the best Qwilr alternative?

For the same level of proposal polish with approval workflows, Proposify. For good proposals at a lower per-user price, Prospero. For a small team that wants proposals, invoices and a CRM at a flat price, ApeiroCraft. If interactive, design-led proposals are what wins you work, Qwilr may still be the right tool.

Is there a free alternative to Qwilr?

Of the tools on this page, ApeiroCraft is the only one with a free plan that doesn't expire: one person, three proposals and three invoices sent a month, with e-signature and read tracking and no card. Every other tool here, Qwilr included, offers a trial of 7 to 30 days instead.

How much does Qwilr cost?

Starter is $35 per user a month billed annually, or $49 billed monthly. Growth is $55 per user with a five-user minimum and Scale is $75 per user with a ten-user minimum, both annual only. There's a 14-day trial. Prices checked 7 October 2026.

Why do people switch from Qwilr?

Common reasons are the per-user price, the five- and ten-user minimums and annual-only billing on Growth and Scale, and needing a second tool for invoicing and client records.

Compared · prices checked 7 October 2026

Qwilr alternatives in 2026

Qwilr makes the best-looking proposals in the category, and prices like it: Starter is $49 per user a month ($35 billed annually), Growth needs five users and Scale needs ten, both billed annually. It also stops at the proposal. If you want a lower price, monthly billing or invoicing in the same place, here are eight alternatives with what they actually cost.

Written by Shaish Guni, Founder, ApeiroCraft.Last reviewed 7 October 2026Kathmandu, Nepal

Tool	Starting price	Billing	Free plan	Best for
ApeiroCraft	Free; Solo $19/mo, Team $79/mo, Agency $149/mo	Flat per account (3, 5 or 20 people)	Yes, no time limit	Freelancers and small teams who want proposals, invoices and a CRM at one flat price
Proposify	Build $49/user/mo ($35 annual); Grow $325/mo billed annually	Per user, with monthly send limits	No, 14-day trial	Sales teams that want approval workflows and proposal analytics
Prospero	$19/user/mo, or $12 billed annually	Per user; custom pricing at 25+ members	No, 14-day trial, no card	Freelancers who want good-looking proposals for less than half Qwilr's seat price
Hello Bonsai	Essentials $25/user/mo ($19 annual); Basic $15 has no proposals	Per user; Elite needs 3 users	No, 7-day trial	Freelancers who want proposals, contracts and invoicing in one per-user tool
Moxie	$12/mo Starter, $25 Pro, $40 Teams ($10/$20/$32 billed annually)	Flat by tier; Teams holds up to 5 members	No, 14-day trial	Solo freelancers who want proposals, invoicing and time tracking for the least money
Plutio	$19/mo Core, $49 Pro, $199 Max	Per account by tier; Core capped at 9 active clients	No, 7-day trial	Solo freelancers who want a broad all-in-one with proposal view tracking
Dubsado	$335/yr Starter, $525/yr Premier	Per account, billed annually; 3 users included	No, 21-day trial	Service businesses that want automated workflows around the proposal
HoneyBook	$36–$129/mo monthly ($29–$109 billed yearly)	Per account by tier, plus payment processing	No, 30-day trial	Creatives in the US, Canada, the UK or Australia who book work by date

USD list prices from each vendor's own pricing page, checked 7 October 2026. Taxes and payment fees extra. Spotted a change? Tell us.

1. ApeiroCraft

Free; Solo $19/mo, Team $79/mo, Agency $149/mo

Our own product, so read this entry as interested. Proposals go out as links with read tracking (opens and re-opens) and an e-signature that records name, email, IP and a UTC timestamp. An accepted proposal becomes an invoice in one click, and contacts, tasks and a team notes wiki sit on the same records. Pricing is per account, not per user: Solo covers three people for $19 a month, Team five for $79, Agency twenty for $149. Qwilr is ahead on visual design, embedded media and interactive pricing; ApeiroCraft also has no time tracking, scheduler, client portal or API.

Pick it if: Freelancers and small teams who want proposals, invoices and a CRM at one flat price
Skip it if: Proposal design is the point: Qwilr's interactive pages are more designed than ours

See ApeiroCraft pricing

2. Proposify

Build $49/user/mo ($35 annual); Grow $325/mo billed annually

Qwilr's closest rival: free-form proposal design, approval workflows and team-level analytics. Build is $49 per user monthly or $35 annually, the same as Qwilr Starter. Grow is $325 a month billed annually with five seats, Scale $1,066 with ten, and extra seats are $780 a year.

Pick it if: Sales teams that want approval workflows and proposal analytics
Skip it if: You're a freelancer, or you'd rather not count sends: every plan has a monthly limit

3. Prospero

$19/user/mo, or $12 billed annually

Guided, questionnaire-driven proposal building with e-signatures and no five-user minimum anywhere: $19 per member a month, or $12 billed annually, with custom pricing from 25 members. Like Qwilr, it stops at the proposal.

Pick it if: Freelancers who want good-looking proposals for less than half Qwilr's seat price
Skip it if: You also want invoicing or a CRM in the same tool

4. Hello Bonsai

Essentials $25/user/mo ($19 annual); Basic $15 has no proposals

Proposals with view notifications, contracts and invoicing from Essentials ($25 per user monthly, $19 annually); the $15 Basic plan has none of them. Less design freedom than Qwilr, but the invoice is in the same place.

Pick it if: Freelancers who want proposals, contracts and invoicing in one per-user tool
Skip it if: You want design-led proposals, or you assumed the $15 Basic plan includes them

5. Moxie

$12/mo Starter, $25 Pro, $40 Teams ($10/$20/$32 billed annually)

An all-in-one for freelancers: proposals, contracts, invoicing and time tracking, with a client portal from Pro. At $12 a month it is the cheapest paid plan on this page for one person, and Teams is $40 for up to five members.

Pick it if: Solo freelancers who want proposals, invoicing and time tracking for the least money
Skip it if: You will grow past five people, or proposals are your main sales asset

6. Plutio

$19/mo Core, $49 Pro, $199 Max

Proposals with view tracking alongside the rest of a freelance business. Core ($19) is built for solo work and capped at nine active clients; Pro ($49) includes 30 contributors; Max is $199.

Pick it if: Solo freelancers who want a broad all-in-one with proposal view tracking
Skip it if: You have more than nine active clients and don't want to move up to $49

7. Dubsado

$335/yr Starter, $525/yr Premier

Proposals, contracts, invoices and a client portal, with scheduling and workflows on Premier ($525 a year). Starter is $335 a year with three users included, so a small team pays less than for a single Qwilr seat.

Pick it if: Service businesses that want automated workflows around the proposal
Skip it if: You want to send a proposal today rather than after a setup project

8. HoneyBook

$36–$129/mo monthly ($29–$109 billed yearly)

Scheduler, questionnaires, proposals and payments in one place. HoneyBook processes client payments itself, with US card fees from 2.9% + 25¢, and serves only the US, Canada, the UK and Australia. 30-day trial.

Pick it if: Creatives in the US, Canada, the UK or Australia who book work by date
Skip it if: You're based elsewhere, or would rather not route client payments through your proposal tool

How to choose

Decide first how much proposal design matters. If clients choose you partly on how the proposal looks and feels, Qwilr and Proposify are the strongest tools here, and the rest are a step down on design. If the proposal mainly needs to be clear, tracked and signable, every tool on the list does that for less.

Then price it for your team. For three people billed monthly: ApeiroCraft $19, Moxie $40, Plutio $49, Prospero $57, Bonsai Essentials $75, and Proposify Build or Qwilr Starter $147 each. Qwilr's Growth plan, at five users minimum, is $275 a month before anything else. For a feature-by-feature view see ApeiroCraft vs Qwilr, and for the wider field, the best proposal software.

Questions

What is the best Qwilr alternative?: For the same level of proposal polish with approval workflows, Proposify. For good proposals at a lower per-user price, Prospero. For a small team that wants proposals, invoices and a CRM at a flat price, ApeiroCraft. If interactive, design-led proposals are what wins you work, Qwilr may still be the right tool.
Is there a free alternative to Qwilr?: Of the tools on this page, ApeiroCraft is the only one with a free plan that doesn't expire: one person, three proposals and three invoices sent a month, with e-signature and read tracking and no card. Every other tool here, Qwilr included, offers a trial of 7 to 30 days instead.
How much does Qwilr cost?: Starter is $35 per user a month billed annually, or $49 billed monthly. Growth is $55 per user with a five-user minimum and Scale is $75 per user with a ten-user minimum, both annual only. There's a 14-day trial. Prices checked 7 October 2026.
Why do people switch from Qwilr?: Common reasons are the per-user price, the five- and ten-user minimums and annual-only billing on Growth and Scale, and needing a second tool for invoicing and client records.

Try the flat-priced one free.

Proposals with read tracking and e-signature, invoices, CRM and tasks. Solo is $19/month for up to three people, and you can start on the free plan with no card.

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