For agencies · flat pricing, no per-seat math
Agency software for teams of up to 20, priced per account, not per seat.
ApeiroCraft is agency software that covers winning, running and billing client work in one workspace: tracked, e-signed proposals, a shared pipeline, tasks, notes and invoices. Team is $79/mo for 5 people; Agency is $149/mo for 20. Adding a teammate within the limit costs nothing extra.
Every plan includes the whole platform. Plans change capacity, never features.
Not sure if ApeiroCraft fits your workflow? Talk to the founder
What is agency management software?
Agency management software is the system a small studio uses to hold client records, send and track proposals, collect signatures, and raise invoices without moving between tools. For agencies the pricing model matters as much as the features: most tools in this category charge per user, so the monthly bill grows every time the team does.
The per-seat model compounds with headcount. At Proposify's Build rate of $35 per user per month billed annually (October 2026), five people cost $175/mo for proposals alone, and a sixth hire adds another $35 before they have done any work.
ApeiroCraft prices per account instead. Team is $79/mo for five seats and Agency is $149/mo for twenty, so adding someone to an existing workspace changes nothing on the bill until the seat ceiling is reached. Every plan includes the whole platform; plans differ in capacity, never in which features are unlocked.
Win it. Run it. Bill it. One workspace.
Shared proposal templates
Your best proposal becomes everyone's starting point. Consistent scope, pricing, and terms on every send — whoever sends it.
Reads the whole team sees
When a client opens a proposal, the notification reaches everyone. Follow-ups happen on signal, not on guesswork.
Tamper-evident signatures
Clients sign on the proposal link itself. Timestamped, immutable, and visible in the pipeline the moment it happens.
A CRM built for client work
Contacts, stages, and follow-ups the whole team shares — with roles that keep juniors out of the danger zone.
Kanban that follows the money
Signed work turns into tracked tasks. Everyone knows what's in flight for every client.
Invoices without retyping
Accepted proposal → invoice with the same line items → online payment. Nobody copies numbers between tools.
What a flat account holds.
Pick the plan by how many people need a seat. Every plan includes read tracking, e-signature, invoicing, CRM, tasks and notes; drafts are never metered, and a proposal counts against the monthly figure only when it is sent. The free plan is a single seat, so it is the place to try the product, not to run a team.
| Capability | Solo | Team | Agency |
|---|---|---|---|
| Price per month, whole account | $19 | $79 | $149 |
| People (across all workspaces) | 3 | 5 | 20 |
| Workspaces | 3 | 7 | 15 |
| Proposals sent per month | 50 | 400 | 2,000 |
| Invoices sent per month | 50 | 400 | 2,000 |
| Contacts | 250 | 2,000 | 10,000 |
Figures read from the plan table the running product enforces. Competitor capabilities checked against public documentation and pricing pages in 7 October 2026. Cells marked not publicly verified are ones the vendor does not state publicly — they are not claims that the feature is missing.
Per-seat pricing punishes exactly the thing you're trying to do.
Grow from three people to six on per-user tools and your software bill doubles — before anyone sends a single extra proposal. Proposify's Build plan is $49 per user per month, or $35 billed annually (October 2026); PandaDoc starts at $19 per seat per month billed annually (July 2026). That is proposals alone, before a CRM seat, a task tool seat or the notes tool.
ApeiroCraft's plans are flat: Solo $19, Team $79, Agency $149 per month, whole platform included at every tier. The stack calculator will tell you what your current setup costs. Running a specialist shop, such as PPC, SEO, PR or branding? Find your page in solutions, or compare accounting-first FreshBooks.
Agencies ask us.
What makes ApeiroCraft agency software rather than a freelancer tool?
Workspaces are multi-member with roles (owner, admin, member, viewer), proposals and invoices are visible to the whole team, templates are shared so every proposal leaves the building looking the same, and notifications tell everyone when a client views, signs, or pays. Team plans add seats and capacity — never gated features.
How does the pricing compare to per-seat agency tools?
Five people on Proposify's Build plan cost $175/month billed annually ($35 per user, October 2026), and five on PandaDoc Starter cost $95/month billed annually ($19 per seat, July 2026), for proposals alone, before a CRM, task board or notes tool. Bonsai is $15–$59 per user per month (October 2026). ApeiroCraft's Team plan is a flat $79/month for five people and includes the CRM, invoicing, tasks and notes.
Calculate your stack cost →Can we start on the free plan?
You can try everything on it, but Free is one workspace and one seat, so a team starts on Solo ($19/month, 3 people). Team is $79/month for 5 people and Agency is $149/month for 20. Above 20 people the top plan runs out of seats.
See pricing →Can we send retainer agreements and contracts, not just proposals?
Yes. The free retainer agreement template covers monthly scope, rollover, invoicing in advance and notice, and the contract generator drafts a plain-language agreement you can open in ApeiroCraft as a draft and send for e-signature.
Get the retainer template →Do we have to drop FreshBooks for accounting?
No. ApeiroCraft does not do bookkeeping, expenses or payroll; it covers proposals, e-signature, the CRM record and invoicing. FreshBooks charges $11 a month for each extra team member (October 2026), which is the per-person math a flat account avoids.
Read the FreshBooks comparison →Can clients see when we send them proposals and invoices?
Clients get clean public links — proposals they can read and sign without an account, invoices with a pay button that opens your own payment link. Your team sees every open, signature, and payment as it happens.
Can we reuse proposals across clients?
Yes — save any proposal as a template with sections, pricing, and terms snapshotted. New proposals start from the template and ask only for the client-specific details.
How long does onboarding a team take?
The workspace exists in under a minute; teammates join via an invite link and land in the same CRM, pipeline, and notes immediately. There is no implementation phase, and nothing to configure before the first proposal goes out.
Keep reading
Solution
ApeiroCraft for agencies & studios
Shared pipeline, contractor roles, flat workspace pricing rather than a charge per person.
Free tool
What does your stack cost?
Add up your CRM, proposal, e-signature, and invoicing subscriptions. Thirty seconds, mildly upsetting.
Guide
Paying for 10 tools that don't talk to each other
The real price of the Frankenstack: subscriptions, sync gaps, and the deals that die between apps.
Free template
Retainer agreement template
Monthly scope, rollover, invoicing in advance and notice, in plain language. Free PDF.
Free tool
Freelance contract generator
Scope, fees, deposit, ownership and notice in plain language. Copy it, print it, or send it to sign.
Comparison
ApeiroCraft vs FreshBooks
Accounting first vs proposals first: where proposals start, what a team costs, and when to stay.