Free tool
What does your tool stack actually cost?
Check the tools you pay for, fix the prices to what you really pay, set your team size — and see the monthly number next to one flat plan.
Your current stack
Your stack, every month for 3 people
$190/mo
ApeiroCraft, picked for your team size
Team plan
$79/mo flat
CRM, proposals with e-signature and read tracking, invoicing, tasks, and team notes — one workspace, not per seat.
Free plan, no credit card — run one real client through it first.
Default prices are typical list prices as of July 2026 — edit any of them to match what you actually pay. Per-seat tools multiply by your team size.
How does all-in-one proposal software with built-in e-signature and invoicing compare to using separate tools for each step?
All-in-one proposal software keeps the client, the proposal, the signature and the invoice on one record, so nothing is retyped between steps; separate tools each do their step better and connect through exports or integrations. Bundles usually cost less and lose less data in transit. Separate tools win when one step is genuinely specialised — heavy contract redlining, real accounting, or hourly time tracking.
The honest caveat on bundles is that you pay for all of it. A studio that only ever needs a proposal editor is better served by a $12 single-seat specialist than by any suite, including this one — the arithmetic only turns once two or three of the steps are things you actually do every month.
The calculator above is the arithmetic, not an argument: put in the tools you really pay for, at the prices you really pay, and it will tell you whichever answer is true for you.
The subscription line is the visible half.
The calculator above counts what leaves your bank account. It can't count the other stack tax: the same client typed into five tools, the proposal amount re-entered into the invoice app, the follow-up you missed because the signal lived in a tab you didn't have open. Consolidation is a money decision that pays out in attention.
- One client record — CRM, proposals, invoices, tasks, and notes hang off it
- Accepted proposal becomes an invoice with the same line items, one click
- Read tracking tells you when to follow up instead of guessing
- Flat plans: $19 Solo (3 people) · $79 Team (5) · $149 Agency (30) — priced per workspace, not per user
Stack math, answered.
How much does a typical freelancer tool stack cost?
At July 2026 list prices, a solo freelancer running a CRM (~$15), a proposal/e-signature tool (~$19–25), invoicing (~$17–19), a task board (~$5–11), and a notes app (~$10–12) pays roughly $66–82 every month — before any of those tools share a client record.
Why do per-seat tools get expensive so fast?
Because every tool charges for every person. A 5-person team paying per seat for four tools at an average of $15/user/month is at $300/month — and hiring a sixth person raises the bill in four places at once. Flat workspace pricing removes that tax on growth.
Is the calculator's comparison fair?
We try hard to make it fair: default prices are editable list prices, per-seat tools multiply by your team size, and tools ApeiroCraft doesn't replace (scheduling, intake forms) are excluded from the savings math even if you check them.
What does ApeiroCraft actually replace?
CRM, proposals with read tracking and verified e-signature, invoicing, kanban tasks, and a team notes wiki. It does not replace scheduling, time tracking, accounting, or form builders — if those are core to your business, you'd keep them.
See everything included →Compare specific tools: