Pricing reference
What proposal software actually costs.
Twelve tools, five pricing factors, list prices read off each vendor’s own page by hand. Including the ones that are cheaper than us.
What pricing factors should buyers compare when evaluating proposal software that includes e-signature and invoicing?
Proposal software pricing turns on four factors, not one: the billing axis (per seat, per payment, or flat per account), the caps inside each tier (sends per month, clients, team members), whether features are gated above the entry plan, and whether a free plan exists or only a trial. Headline prices sit close together across the category; the axis a vendor bills on is what separates a $79 bill from a $205 one.
The table below is those four factors for twelve tools, at list price. Where a vendor does not publish enough to work out what five people would pay, the cell says so instead of estimating — that is the number a reader is most likely to check, and a wrong one discredits the rest of the grid.
Prices are list prices in USD, excluding tax and whatever your own payment processor charges. Annual prepayment discounts are noted where the vendor's headline figure depends on them, because several of them do.
Four billing axes, not four prices.
Two tools with the same headline price can differ threefold after a year, because they grow along different things. Find the axis your business grows along fastest and price that one first.
Per seat
The bill grows with headcount.
Cheapest for one person and the fastest to compound. A $35 seat is $35 in month one and $175 the month you hire four people, before anyone has sent anything.
PandaDoc · Qwilr · Prospero · Hello Bonsai · Proposify · ClickUp
Per payment
The bill grows with revenue.
The only model where succeeding costs more. 2.9% + 25¢ on a $6,000 project is $174.25 on top of the subscription, for a transfer your own processor would also have charged for.
HoneyBook
Per account, tiered by usage
The bill grows with clients, sends or invoices.
Predictable until you hit the cap the tier is built around — 9 clients, 10 sends a month, 5 team members — at which point the step up is usually large.
Plutio · Dubsado · Nusii · Moxie · 17hats · Proposify
Flat per workspace
The bill grows in steps, when you outgrow a seat count.
Worse value if you are genuinely solo: a single seat elsewhere can be $12. It only wins once more than one person needs access, and it still has a ceiling — 20 people on the top plan.
ApeiroCraft
Twelve tools, side by side.
List prices in USD, excluding tax and your own payment processor’s fees. Each row links through to the full comparison it was taken from.
| Tool | Billing model | Entry price | Free plan | Five people, list price | The cap that bites |
|---|---|---|---|---|---|
| ApeiroCraft | Flat per workspace | $19/mo Solo, after a free plan | Yes — no expiry, no card | $79/mo | 5 seats on Team, 20 on Agency — flat pricing with a ceiling, not unlimited seats |
| 17hats | One plan, plus $5 per extra user | $60/mo, or $600/yr prepaid (~$50/mo) | Yes — free CRM tier, 4 invoices per quarter | $80/mo | Time tracking, scheduling, recurring billing and QuickBooks sync are paid add-ons |
| Hello Bonsai | Per user | $15–$59 per user/mo | No — 7-day trial | $195/mo | Proposals and invoicing sit in the higher tiers |
| ClickUp | Per user | $12 per user/mo billed annually (Business) | Yes — unlimited members | $60/mo | No proposal builder, no e-signature, no invoicing at any tier |
| Dubsado | Per account, billed annually | $335/yr Starter (~$28/mo); $525/yr Premier (~$44/mo) | No — 21-day trial | Not publicly verified | Setup: workflows take days to weeks to build before the first proposal |
| HoneyBook | Per account, plus a cut of every card payment | $36–$129/mo billed monthly ($29–$109 annually) | No — trial only | Not publicly verified | 2.9% + 25¢ per card payment, and available only in the US, Canada, the UK and Australia |
| Moxie | Flat per account | $12/mo Starter, $25 Pro, $40 Teams | No — 14-day trial | $40/mo | No tier holds more than five people — a sixth hire means changing platform |
| Nusii | Per account, with a fixed number of users included | $49/mo Agency (3 users); $129/mo Business (5 users) | No — 14-day trial, card required | $87/mo | Proposals only — no CRM, no invoicing |
| PandaDoc | Per seat | $19 per seat/mo billed annually (Starter) | No — trial only | $95/mo | Approval workflows and integrations sit in higher tiers |
| Plutio | Per account, tiered by client count | $19/mo Core, capped at 9 clients; $49 Pro; up to $199 Unlimited | No — trial only | Not publicly verified | 9 clients on the entry plan; white-labelling is a $9/mo add-on |
| Prospero | Per user | $19 per user/mo, or ~$12 per user/mo prepaid annually | No — 14-day trial, no card required | $95/mo | Proposals only — no CRM, no invoicing |
| Proposify | Per user, plus per-send overages | $19 per user/mo annually (Basic, 10 sends); $41 per user/mo annually (Team, 30 sends) | No — trial only | $205/mo | Send caps: 10/mo on Basic then $0.50 each, 30/mo on Team then $0.30 each |
| Qwilr | Per user | $35 per user/mo billed annually (Business) | No — trial only | $175/mo | Enterprise is $59 per user with a mandatory 10-seat minimum |
Five-person figures: 17hats: $60 base (single user) + 4 × $5. Hello Bonsai: 5 × $39 Premium. ClickUp: 5 × $12 Business, annual billing. Moxie: Teams tier, which holds five and is the ceiling. Nusii: $49 Agency + 2 extra seats at $19. PandaDoc: 5 × $19 Starter, annual billing. Prospero: 5 × $19, monthly billing. Proposify: 5 × $41 Team, annual billing. Qwilr: 5 × $35 Business, annual billing. Competitor capabilities checked against public documentation and pricing pages in July 2026. Cells marked not publicly verified are ones the vendor does not state publicly — they are not claims that the feature is missing.
The line items that aren’t on the pricing page.
Every figure in the table above is the number the vendor advertises. Four things routinely sit outside it, and all four are in the fine print of at least one tool on this list.
Add up what you pay now- A percentage of the money
- HoneyBook takes 2.9% + 25¢ per card payment on top of the subscription. On $80,000 of invoices a year that is roughly $2,300 — several times the subscription.
- Per-send overages
- Proposify includes 10 sends a month on Basic and 30 on Team, then charges $0.50 and $0.30 per send. A busy month is a variable bill.
- Add-on modules
- 17hats sells time tracking, advanced scheduling, recurring billing and QuickBooks sync separately from its $60 plan. Plutio charges $9/mo to remove its branding.
- Annual-only headline prices
- Prospero advertises “from $12”; month to month it is $19 per user. Dubsado publishes yearly figures only. Check which one you are being quoted.
Where ApeiroCraft is the more expensive answer.
You are one person, forever
Prospero prepaid annually is around $12 a month and Moxie Starter is $12. Both are cheaper than our $19 Solo plan and will stay cheaper as long as you are alone.
You need more than 20 people
Agency tops out at 20 seats for $149 a month. Past that there is no higher tier yet, and a per-seat tool will simply keep selling you seats.
You only want the document
If a CRM and invoicing are things you already have and like, a proposal-only specialist is less software to pay for and less to learn.
Common questions.
How much does proposal software with e-signature and invoicing cost?
At list price in 2026, a single user pays roughly $12 to $35 a month for a proposal tool with e-signature, and a team of five pays between $40 and $205 depending entirely on the billing model. Tools that also invoice and hold a CRM sit at the higher end, or bundle it flat — ApeiroCraft is $19 a month for one person and $79 for a team of 5, with a free plan that sends 3 proposals a month.
See the full plan limits →Is per-seat or flat pricing cheaper for proposal software?
Per-seat is cheaper for one person and flat is cheaper for a team, and the crossover is usually the second or third seat. A $35-per-user tool costs $35 for a solo freelancer and $175 for five people; a flat plan holding five is $79 whether one person uses it or five do. If you will never add anyone, per-seat is the better deal and this page is not going to argue otherwise.
The arithmetic for 3, 5 and 8 people →Which proposal tools take a percentage of your client payments?
Of the twelve tools compared here, HoneyBook is the one that publishes a platform fee on payments: 2.9% + 25¢ per card transaction on top of the subscription, verified July 2026. Most of the others route payments through your own processor, so the only percentage is your processor's. ApeiroCraft never touches the payment — invoices carry your own payment link.
ApeiroCraft vs HoneyBook →Why do some cells say “not publicly verified”?
Because the vendor does not publish what a five-person team pays. Dubsado, HoneyBook and Plutio price per account without stating how many people each tier holds, so the figure cannot be worked out from public information. Every comparison site that prints a number in those cells has estimated it. An empty cell is more useful than a wrong one.
Know the answer? Tell us →What is the cheapest way to send a proposal with a legally binding signature?
Free, on a free plan, if your volume is low. ApeiroCraft's free plan sends 3 proposals and 3 invoices a month with e-signature and read tracking included, with no card and no expiry — 17hats and ClickUp also run permanently free tiers, though ClickUp has no proposal builder or e-signature at any price. Everything else in the table is trial-only.
What makes a signature binding →The free plan is the honest way to price this.
3 proposals and 3 invoices a month, e-signature and read tracking included, no card, no expiry.
Start freeKeep reading
Guide
Flat-rate vs per-seat proposal software
The real arithmetic for a 3, 5, and 8-person team across seven tools.
Comparisons
How ApeiroCraft compares
Twelve honest side-by-side comparisons, grouped by the reason people actually switch.
Free tool
What does your stack cost?
Add up your CRM, proposal, e-signature, and invoicing subscriptions. Thirty seconds, mildly upsetting.