For agencies & studios
Your agency runs on ten tools. Your margin notices.
Somewhere between the CRM, the proposal tool, the e-signature service, the invoicing app, the kanban board, and the wiki, your agency built a second, invisible job: keeping ten tools in sync. Every seat is billed per user. Every client exists in six copies. Every handoff between tools is a place work falls through.
ApeiroCraft is agency management software built the other way: one workspace, one client record, roles for the team — and every module included on every plan.
Four jobs, one surface.
One pipeline the whole team sees
Every lead, proposal, and invoice hangs off the same client record. New account manager? The whole history is already there.
Proposals that close themselves
Send as a link, watch it get read, collect a verified e-signature. Acceptance generates the invoice — no handoff between 'sales tools' and 'billing tools.'
Delivery tied to real clients
Kanban boards where every card belongs to an actual client and project — work never floats free in a separate PM tool.
An agency brain, not a notes graveyard
SOPs, meeting notes, and client docs with @mentions that actually notify people. Share any note as a public link when the client should see it.
Built for how small agencies actually work.
- Flat workspace pricing — hiring your fourth person doesn't raise your software bill.
- Owner, Admin, Member, and Viewer roles — contractors see their projects, not your pipeline.
- Multiple workspaces per account — run separate brands or client groups cleanly.
- GDPR tooling built in: consent management, data export, deletion requests, audit log.
- Fast enough to live in — under 100ms perceived on every interaction, keyboard-first.
Common questions.
What is the best agency management software for a small agency?
For agencies under ~20 people the honest requirement is rarely 'more features' — it's fewer disconnected tools. ApeiroCraft covers the client-facing loop (CRM pipeline, proposals with verified e-signature, invoicing) and the internal one (kanban tasks, a team wiki with @mentions) in one workspace with roles, from $19/month with a free plan.
Does ApeiroCraft support teams and roles?
Yes — workspaces with Owner, Admin, Member, and Viewer roles. A user can belong to several workspaces, so contractors and clients can be scoped to just what they need.
Can it replace Notion for our agency wiki?
For the agency use case — meeting notes, SOPs, client docs with @mentions and public share links — yes, and the notes are connected to the actual clients, proposals, and invoices they're about. For heavy databases or company-wide docs beyond client work, Notion still earns its seat.
How does pricing work for a team?
Plans are flat per workspace, not per seat — the price doesn't climb with every hire. Free to start; paid plans from $19/month, all features on every plan.
How much is our current tool stack actually costing us?
For a 5-person agency on typical per-seat tools, the honest total is usually $200–400/month once CRM, proposals, e-signature, invoicing, tasks, and a wiki are added up. Our stack calculator lets you itemize your own tools against a single flat plan.
How does ApeiroCraft compare to HoneyBook, Dubsado, or Plutio?
We keep honest, date-stamped comparison pages for each — including where those tools win. Short version: they're strong on automations and scheduling; ApeiroCraft is stronger on team roles, flat pricing, and having tasks and a wiki next to the client work.
Retire the Frankenstack.
Free plan, no credit card. Bring one client through the whole loop and see how it feels when nothing needs syncing.
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Free tool
What does your stack cost?
Add up your CRM, proposal, e-signature, and invoicing subscriptions. Thirty seconds, mildly upsetting.
Guide
Software for agencies & studios
One pipeline the whole team sees, roles for contractors, and pricing that ignores headcount.
Pricing
Flat pricing, every module
Free plan with no card; paid from $19/month. Plans change capacity, never features.