For DJs
'Can you play one more hour?' should have a price before midnight.
Mobile and event DJs book through enquiries that come with a date, a venue and a rough idea: 'evening reception, about 120 guests'. You quote a package, they say yes on the phone, and the details are confirmed in messages over the following months — the ceremony audio, uplighting, the venue's sound limiter, load-in times, the first-dance edit, the do-not-play list. On the night, the overtime question comes up when everyone's having fun.
ApeiroCraft sends the booking as a link with set times, equipment, venue requirements, overtime, a requests policy and the deposit terms. You see when it's opened and reopened, the client signs in the browser, and the deposit invoice comes from the accepted proposal in one click.
Where DJ bookings get messy.
Held dates, no deposit
A couple says yes and you turn down another enquiry for the same Saturday. Weeks later they've booked a band instead, and the date is empty.
Venue surprises
A sound limiter, a strict curfew, a second-floor room with no lift, a load-in window during the speeches. If the client didn't know to check, it becomes your problem on the day.
Overtime on the dance floor
The party's going well and someone asks for another hour. Without an agreed overtime rate and who can approve it, you either play for free or have an awkward negotiation mid-set.
Enquiry to booked date, in one link.
Packages with set times
Lay out packages with performance hours, ceremony and speech audio, lighting and any add-ons, so the client signs exactly what they're getting on the night.
See if they're deciding
Opens and re-opens are recorded on the link. A proposal reopened several times that week is in the shortlist; a quick message helps it come out on top.
Signed to hold the date
The signature records name, email, IP address and a UTC timestamp and can't be changed — set times, overtime and cancellation terms are on record.
Deposit, then balance before the event
Convert the accepted proposal into a deposit invoice with your payment link. Convert again for the balance a few weeks before the date.
What a DJ booking proposal has to include.
Most of a DJ's problems on the night started as a missing line in the booking.
Set times and overtime
If it's left vague
The end time and overtime rate are decided on the night.
With ApeiroCraft
State start and finish, breaks, the overtime rate per hour and who can approve it.
Equipment and extras
If it's left vague
Uplighting, a ceremony PA or a microphone for speeches are assumed.
With ApeiroCraft
List equipment included and price any extras.
Venue requirements
If it's left vague
A sound limiter or no-lift access ruins the set-up.
With ApeiroCraft
List what you need — power, space, access, load-in time — and that the client confirms venue rules.
Music, requests and do-not-play
If it's left vague
Guests make requests that clash with what the couple wanted.
With ApeiroCraft
Explain how the playlist and requests are handled and the deadline for the do-not-play list.
Deposit, cancellation and backup
If it's left vague
Cancellation or illness leaves both sides without a plan.
With ApeiroCraft
State the deposit, cancellation terms, and what happens if you can't perform.
- Deposit and balance invoices from one accepted proposal.
- Pipeline of enquiries by stage, with each event date kept in tags or notes.
- Notes per event for timings, playlists and venue contacts.
Common questions.
How do DJs usually price events?
Most use packages built from performance hours, with add-ons for ceremony audio, lighting, extra equipment or a second set-up, plus an overtime rate per hour. A deposit holds the date and the balance is usually due before the event. Travel beyond a radius is often extra. ApeiroCraft doesn't set prices; it holds the package and terms.
What does a wedding DJ proposal look like?
Ceremony audio with a wireless microphone; reception from the first dance to the venue's curfew; uplighting in the couple's colour; the do-not-play list due a month before; requests taken at the DJ's discretion; overtime per hour approved by a named person; load-in time agreed with the venue; a deposit to hold the date and the balance a few weeks before. The couple reopens it three times, signs, and you send the deposit invoice.
When is ApeiroCraft not the right fit for a DJ?
If you want clients to check availability and book from a calendar, fill in a planning questionnaire, or build their playlist in a portal, ApeiroCraft doesn't do those — there's no scheduler or client login. Many DJs use a dedicated DJ booking tool for that. ApeiroCraft fits the proposal, signature, deposit and client record.
Do I need a separate contract?
You can put your booking terms in the proposal itself, so the client signs the package and the terms together. ApeiroCraft records the signer's name, email, IP and timestamp.
Can I book corporate events too?
Yes. Corporate bookings often need an invoice addressed to a company with tax. The tax-rate field on each invoice is editable.
Hold the date on a deposit, not a promise.
Write your packages and overtime terms once, and send them to every enquiry.
Start freeStill deciding? Talk to the founder
Keep reading
Free template
Event planning proposal template
Guest count as an assumption, what you manage, decision deadlines and a date-reserving deposit.
Solution
ApeiroCraft for event planners
Lock the scope and the deposit before the date is held — signed, not verbally agreed.
Guide
Why clients ghost proposals
The psychology behind the silence, and the exact five-touch follow-up cadence that breaks it.