For personal trainers
A ten-session package isn't ten sessions if three were cancelled an hour before.
Personal training is sold after a consultation — goals, history, a taster session — and then the client pays for a block of sessions or a monthly plan. The rules that make the business work are usually spoken, not written: how much notice for a cancellation, whether unused sessions expire, what happens if they move away, and what they've told you about their health. Corporate work adds another layer: an employer paying for group sessions with staff who come and go.
ApeiroCraft sends the package or corporate programme as a link with session counts, expiry, cancellation rules and a note on health screening. You see when it's opened and reopened, the client signs in the browser, and the package is invoiced from the accepted proposal.
Where personal training income leaks.
Late cancellations
A client cancels an hour before, again. If the policy was only said aloud, charging the session feels like a confrontation.
Sessions that never expire
A client buys a block, disappears for six months, then wants the remaining sessions at the old price. Without expiry, the block is an open liability.
Corporate programmes without edges
An employer books weekly group sessions; attendance drops; they ask why they're paying the same. The proposal didn't say the fee was per session, not per head.
Consultation to first session, in one link.
Packages with rules
List each package — sessions, length, location, expiry — and the cancellation and rescheduling rules that apply to all of them.
See when they're deciding
Opens and re-opens are recorded on the link. A prospect reopening it the evening after a taster session is close to yes.
Rules signed, not said
The signature records name, email, IP address and a UTC timestamp and can't be altered — cancellation and expiry terms are on record.
Invoice the package
Convert the accepted proposal to an invoice in one click and send it with your payment link. Monthly plans are invoiced against the client record.
What a personal training proposal has to include.
Health screening and insurance requirements depend on where you work and your certification. These are the commercial basics.
Sessions and expiry
If it's left vague
Unused sessions linger for a year.
With ApeiroCraft
State session count, length and the date by which they must be used.
Cancellation and lateness
If it's left vague
Last-minute cancellations aren't charged.
With ApeiroCraft
Give the notice period and say late cancellations and no-shows count as a session.
Location and travel
If it's left vague
Travel to the client's home is assumed to be free.
With ApeiroCraft
Say where sessions happen and any travel or gym-entry costs.
Health and readiness
If it's left vague
A health condition wasn't disclosed before training started.
With ApeiroCraft
Note that a health questionnaire is completed before the first session, and the client tells you of changes.
Corporate terms
If it's left vague
An employer expects a lower fee when attendance drops.
With ApeiroCraft
Price per session or per programme, with a minimum term and notice.
- Package and monthly invoices on one client record.
- Private notes per client for goals and progress.
- Free plan: 3 proposals and 3 invoices sent a month.
Common questions.
How do personal trainers usually price?
Common models are pay-per-session, blocks of sessions at a lower per-session price, monthly plans with a set number of sessions, small-group training, online coaching subscriptions, and corporate programmes priced per session or per term. ApeiroCraft holds the model; it doesn't suggest rates.
What does a package proposal look like?
A summary of the client's goals from the consultation; a block of twelve one-hour sessions at a named gym, to be used within a stated number of weeks; 24 hours' notice to reschedule, with late cancellations counting as a session; a health questionnaire before session one; payment in full before the first session. The client reopens it after their taster, signs, and you invoice the block.
When is ApeiroCraft not the right fit for a trainer?
It doesn't book sessions on a calendar, track sessions used, deliver training programmes or take automatic recurring payments. Most trainers with many clients need a booking or coaching app for those. ApeiroCraft fits packages, corporate programmes and the paperwork around them.
Can I use it for corporate wellness programmes?
Yes — this is one of the better fits. Send the employer a proposal with session format, frequency, group size, location, term and price; get it signed by the right person; and invoice monthly.
Is there a template?
The coaching template — cadence, between-session access, confidentiality and an early exit point — adapts well to training packages.
Write the cancellation rule down once.
Start from the coaching template and send your first package proposal today.
Start freeStill deciding? Talk to the founder
Keep reading
Free template
Coaching proposal template
Structure an intangible engagement: cadence, boundaries, confidentiality, and an exit point.
Solution
ApeiroCraft for coaches
Package the intangible: cadence, boundaries, and payment before session one.
Pricing
Flat pricing, every module
Free plan with no card; paid from $19/month. Plans change capacity, never features.