For commercial drone operators
You can't fly in the rain. Your quote should say what that does to the date.
Commercial drone work — aerial photography and video, roof and asset inspections, construction progress, mapping and survey data — is quoted to clients who rarely know what's involved: airspace checks or authorisations, landowner permission for take-off, site safety, and a forecast that may cancel the day. When the weather does cancel it, or a client wants the raw data for a different purpose, the quote is usually silent.
ApeiroCraft sends the quote as a link with deliverables, who arranges site and airspace permissions, weather and rescheduling terms, the data formats and processing included, and how the output may be used. You see when it's opened and reopened, the client signs in the browser, and the job is invoiced from the accepted quote.
Where drone jobs go wrong.
Weather cancellations
Wind or rain cancels the flight after you've driven to site. Without agreed weather terms, the client expects a free reschedule and you lose the day.
Permissions nobody arranged
A take-off point on private land, a site manager who won't allow flights over workers, controlled airspace near an airfield. If it wasn't clear who arranges what, the job stalls.
Data used for something else
Imagery captured for marketing ends up used as survey data, or a roof inspection is relied on for an insurance claim. The deliverable's purpose matters.
Enquiry to delivered data.
Deliverables by type
List stills, video, orthomosaics, 3D models or inspection reports, with resolution and format — so the client knows exactly what they'll receive.
See when the site team reads it
Opens and re-opens are recorded on the link. A quote reopened before a project meeting is a cue to confirm the flight window.
Weather and permission terms, signed
The signature records name, email, IP address and a UTC timestamp and can't be altered — rescheduling and permission responsibilities are on record.
Invoice on delivery
Convert the accepted quote into an invoice in one click. For repeat progress flights, invoice each visit against the client record.
What a drone services quote has to include.
Aviation rules depend on your country and the type of operation; you're responsible for meeting them. The quote covers the commercial side.
Deliverables and processing
If it's left vague
The client expects edited video and a 3D model from a stills job.
With ApeiroCraft
List each deliverable, its format and the processing included.
Permissions and site access
If it's left vague
Nobody asked the landowner or site manager.
With ApeiroCraft
Say who obtains landowner and site permission, and that you handle the aviation side.
Weather and rescheduling
If it's left vague
A cancelled day is unpaid.
With ApeiroCraft
Explain how weather decisions are made, how rescheduling works, and any charge for a late cancellation.
Usage and reliance
If it's left vague
Marketing imagery is relied on as measured survey data.
With ApeiroCraft
State the purpose of the data, its accuracy limits, and the usage licensed.
Raw data and storage
If it's left vague
The client asks for all raw files months later.
With ApeiroCraft
Say whether raw data is included and how long you keep it.
- Invoices per flight or per project on one client record.
- Tasks for permission checks and reschedules.
- Editable tax-rate field and your own payment link.
Common questions.
How do drone operators usually price?
Common models are a half-day or day rate for flying plus processing and editing fees, fixed packages for property or marketing shoots, per-site or per-structure pricing for inspections, and per-area pricing for mapping. Repeat progress flights are often priced per visit. ApeiroCraft holds the structure; it doesn't suggest rates.
What does a construction progress quote look like?
Monthly flights over a named site for the project's duration; twenty stills and a short video per visit, plus an orthomosaic at a stated resolution; the site manager arranging access and a safe take-off area; you handling airspace checks; flights moved within the week if weather prevents them; data for progress records rather than measured survey; raw data retained for a stated period; a fee per visit. The project manager signs, and you invoice each visit.
When is ApeiroCraft not the right fit for drone work?
It doesn't plan flights, log flights, check airspace or process imagery, and it has no booking calendar. Operators rely on dedicated tools for those. ApeiroCraft fits quotes, signatures, invoices and client records.
Can I quote roof inspections for homeowners?
Yes. A short proposal with the inspection deliverable, its limits — such as no structural assessment — and weather terms works well, then invoice on delivery.
Which template is closest?
The video production template — treatment, cut list and usage rights — suits aerial video and photography. For inspection and survey work, the general freelance template is a cleaner start.
Agree the weather terms before the forecast does.
Write your permissions and rescheduling terms once, and reuse them on every job.
Start freeStill deciding? Talk to the founder
Keep reading
Free template
Video production proposal template
Creative treatment, cut list, shoot schedule, usage rights, and staged production payments.
Solution
ApeiroCraft for photographers
Quote, contract, and deposit in one link — instead of a PDF and a chased invoice.
Pricing
Flat pricing, every module
Free plan with no card; paid from $19/month. Plans change capacity, never features.