Free tool
Free receipt generator
Add who paid you, the date it arrived, and what it was for, in any currency. The amount paid is worked out as you type. Copy it or save it as a PDF. No signup.
Receipt 001
- Subtotal
- $0.00
- Amount paid
- $0.00
Not paid yet? Send an invoice first with the free invoice generator, or switch the tool above to Invoice.
What a good receipt shows.
A receipt is the client's proof they paid and your record that the money arrived. These six parts make it easy for both sides to match it to an invoice months later.
Who paid, and who was paid
Your name or business with contact details, and the client's name as it appears on their payment. If a company paid, use the company name, not your contact's.
A number that never repeats
One receipt, one number. If you make a mistake, issue a corrected receipt with a new number and note which one it replaces.
The date the money arrived
Use the day the payment reached you, not the day you sent the invoice. That is the date your records and the client's should agree on.
What it was for
A line for each thing paid for, or one line for a deposit or a phase. “Homepage design, phase 1” is easier to match later than “design work”.
The amount and how it was paid
The amount received in the currency it arrived in, plus the method in the notes: bank transfer, card, cash or a payment link.
What it settles
The invoice number it pays, and for a part payment, what is still to pay. A client can then see their balance without asking.
Taking a deposit before you start? Send a receipt as soon as it lands, and say what is left to pay. The freelance deposit guide covers how much to ask for and how to word it.
See what is paid and what is still owed.
Send invoices as links from ApeiroCraft. You see when the client opens one, it carries your payment link, and when the money arrives you mark it as paid. A signed proposal becomes an invoice in one click, with nothing retyped.
Free plan: 3 proposals and 3 invoices sent a month, no credit card. Solo is $19/mo for up to 3 people.
Payment receipts, answered.
What is the difference between a receipt and an invoice?
An invoice asks for money that is owed. A receipt confirms money you have already received. You usually send the invoice first, then a receipt once the payment lands. If the client hasn't paid yet, switch the tool to Invoice instead.
Make an invoice instead →What should a payment receipt show?
Your name or business and contact details, who paid you, a receipt number, the date the money arrived, what it was for, and the amount received. It helps to add how they paid, such as bank transfer or card, and the invoice number it settles. If you are registered for a sales tax such as VAT or GST, there may be extra details you must include, so check with your tax office.
Can I make a receipt for a deposit?
Yes. Write a line such as “40% deposit for website rebuild” with the amount you received. In the notes, say which proposal or invoice it belongs to and how much is still to pay. When the final payment arrives, issue a second receipt for that amount.
How much deposit to charge →How should I number my receipts?
Use a simple sequence that never repeats, such as R-001, R-002, or one with the year, such as R-2026-014. A separate run from your invoices keeps the two easy to tell apart. Put the invoice number in the notes so each receipt points back to what it pays.
Can I make the receipt in rupees or another currency?
Yes. Type any symbol in the currency field: Rs or NPR for Nepali rupees, ₹ for Indian rupees, or $, € and £. Write the amount you actually received. If the client paid in a different currency from the invoice, note both amounts and the rate in the notes.
Is a PDF receipt valid?
In many places a PDF or emailed receipt is accepted as a record of payment, as long as it shows the right details and matches your books. Rules differ by country and by what the receipt is for, so if a tax office or a client's finance team asks for a set format, follow that. Keep a copy of every receipt you send.
Is anything I type saved?
No. The receipt is worked out in your browser as you type. Nothing is sent to a server, and closing the tab clears it. To save it, press “Print or save PDF” and choose Save as PDF as the printer.
How is this different from tracking payments in ApeiroCraft?
This makes a one-off document. In ApeiroCraft an invoice is a link: you see when the client opens it, it carries your payment link, and when the money arrives you mark it as paid, so you can see what is still owed. The free plan sends 3 invoices a month.
The proposal-to-invoice workflow →Keep reading
Free tool
Invoice generator
Line items, tax and discount totalled as you type. Copy it or save it as a PDF, no signup.
Guide
How much deposit should a freelancer charge?
Ranges labelled as convention, measured late-payment data, wording to copy, and late-payment law by country.
Guide
From signed proposal to invoice
A seven-step handoff with no retyping — and which proposal tools stop at the signature.