Head-to-headPrices checked 24 October 2026By Shaish Guni, ApeiroCraft
Qwilr vs Proposify in 2026
Both are proposal specialists priced per user, built for sales teams that send a lot of documents. Both connect to a CRM rather than being one. They differ on seat minimums, what the entry plan includes, and how the top tier is billed.
Written by ApeiroCraft, which makes a competing product. Qwilr and Proposify are compared on their own published terms; ApeiroCraft appears only in the separate section at the end.
The short answer
- Qwilr Starter is $35 per user a month billed annually, or $49 monthly. Growth ($55) needs 5 users and Scale ($75) needs 10, both annual only.
- Proposify Build is $39 per user a month billed annually, or $49 monthly. Grow is $65 per user a month billed annually. Scale is a $12,800 yearly platform fee that includes 10 users.
- For five people on the entry plan, billed annually: Qwilr $175 a month, Proposify $195.
- Both offer a 14-day trial with no card.
At a glance
| Qwilr | Proposify | |
|---|---|---|
| How the bill grows | Per user | Per user, plus per-send overages |
| Published price | $35 per user/mo billed annually, $49 monthly (Starter) | $49 per user/mo, or $39 billed annually (Build); $65 per user/mo billed annually (Grow) |
| Free plan | No — trial only | No — 14-day trial |
| Five people, per month | $175/mo (5 × $35 Starter, annual billing) | $195/mo (5 × $39 Build, annual billing) |
Plan by plan
| Qwilr | Proposify | |
|---|---|---|
| Entry plan | Starter: $35/user/mo annual, $49 monthly | Build: $39/user/mo annual, $49 monthly |
| Middle plan | Growth: $55/user/mo; minimum 5 users; annual only | Grow: $65/user/mo, billed annually |
| Top plan | Scale: $75/user/mo; minimum 10 users; annual only | Scale: $12,800/yr platform fee incl. 10 users; extra users $780/yr |
| Other billing | Monthly on Starter only | Quarterly on Build ($147/user/quarter) |
| Free trial | 14 days on Starter, no card | 14 days, no card |
| E-signature | Every plan | Every plan (Build: unlimited documents and signatures) |
| CRM integrations on entry plan | HubSpot, Zoho, Pipedrive | “Integrations and automations” |
| Automations | From Growth | From Build |
| Approval workflows and roles | Not in its plan lists | From Grow |
| API | From Starter (usage costs apply) | From Grow |
| Salesforce | Scale | Not named in its plan lists |
| Paid setup help | None listed | Template design $1,500 (Build); launch kit $2,000 (Grow) |
USD list prices, excluding tax, read off Qwilr's pricing page and Proposify's pricing page on 24 October 2026. Where a vendor's page doesn't state something, the cell says so rather than guessing. Spotted a change? Tell us.
What a team pays
On the entry plans billed annually, Qwilr is $4 a user cheaper: one person is $35 against $39, three are $105 against $117, five are $175 against $195. Billed monthly, both entry plans are $49 per user.
The middle tiers are where the seat rules bite. Qwilr Growth needs at least five users, so the smallest Growth bill is $275 a month, paid annually. Proposify Grow lists no minimum at $65 per user, billed annually; five people are $325 a month.
At ten users, Qwilr Scale is $750 a month, billed annually. Proposify Scale is a $12,800 platform fee a year that includes ten users, about $1,067 a month, plus $780 a year for each user after that.
Send limits and refunds
Proposify's Build plan lists “unlimited documents and signatures”. The same pricing page also has a send-limit table under older plan names (Basic, Team and Business, with 10, 30 and 75 sends a month and overages of $0.50, $0.30 and $0.75 per send), which it doesn't map to Build, Grow or Scale. Ask Proposify which applies to you before you rely on either.
Proposify says it does not refund a payment once processed; cancelling stops the next renewal. Qwilr's pricing page doesn't state a refund policy either way.
Setup
Proposify sells setup help: custom template design for $1,500 on Build, and a $2,000 launch kit on Grow with onboarding, template design and 30 days of priority support. Qwilr's pricing page lists no paid setup service.
Both trials last 14 days without a card. Qwilr's trial is of Starter; Proposify's FAQ says its trial covers the features of its Team plan.
Which one to pick
Pick Qwilr if
- You want the lowest per-seat price for a small team on annual billing.
- You want HubSpot, Zoho or Pipedrive and API access on the entry plan.
- Your team is ten or more and you want per-user pricing at the top tier rather than a platform fee.
Pick Proposify if
- You need approval workflows and user roles without a five-seat minimum.
- You want to pay quarterly.
- You want the vendor to design your templates or run your onboarding for a fixed fee.
Questions
- Is Qwilr or Proposify cheaper?
- On the entry plans billed annually, Qwilr: $35 per user a month against Proposify's $39. Monthly, both are $49 per user. Higher up it depends on team size, because Qwilr Growth needs 5 users and Scale 10, while Proposify Scale is a $12,800 yearly platform fee that includes 10 users. Checked on both pricing pages on 24 October 2026.
- Do Qwilr and Proposify have a free plan?
- No. Both offer a 14-day trial with no card, then every plan is paid.
- Can I pay monthly?
- Only on the entry plans. Qwilr Starter is $49 per user monthly; Growth and Scale are annual only. Proposify Build is $49 monthly, or $147 per user a quarter; Grow is billed annually.
- Which has seat minimums?
- Qwilr: Growth needs at least 5 users and Scale at least 10. Proposify lists no seat minimum on Build or Grow; Scale's platform fee includes 10 users.
A third option
Where ApeiroCraft fits
ApeiroCraft wrote this page, and we make a competing product. That is why it is down here and not in the table.
ApeiroCraft is not a like-for-like proposal specialist. It does proposals with read tracking and e-signature, then turns an accepted proposal into an invoice, with a CRM and tasks on the same records. It is priced flat per account: Team is $79 a month for five people, against $175 or $195 for five on the entry plans above, and there is a free plan.
It has no API, no approval workflows, and fewer ways to design a proposal than Qwilr. If your proposals are built by a sales team inside Salesforce or HubSpot, one of these two is the better fit.